New and improved features on this app, newest first.
Improved A worker profile now holds the whole person: photo, card, tickets and their Safe to Work result
Workers used to be a name, a mobile, a company and a role, and nothing else. Everything that actually tells you whether somebody should be on your site was captured at their induction and stayed there, so the profile read as blank for a man whose card you had photographed weeks earlier. A profile now carries a photo of the person (tap Add a photo on their profile, it shows their initials until you do), their competence card with the scheme, number, expiry and a new box for how it was checked (scanned on Smart Check, saw the card, photo only, or told to us), their real tickets with expiry dates that go red when they lapse, and anything worth knowing about them. Under that, read straight off the registers and not typed in by anybody, sit their Safe to Work result, the day they were inducted and who did it, how many days they have signed on, when they were first and last on site, and any certificates on the training or competence register. The list itself now shows the photo, whether they are on site today, their card or a No card flag, their Safe to Work score and their days on site, so you can see the state of the whole crew without opening anybody.
New Safe to Work results are on the profile, with a certificate you can print
The assessment a worker sits at induction when he has no competence card to show now appears on his profile: pass or fail, the score against the pass mark, the reference, which trade set of questions he answered, when he sat it and how long he took. Any question he got wrong is listed with what he said and what the right answer was, which is the part worth five minutes on site with him. There is a Safe to Work certificate button that produces a branded PDF with the score by topic and the questions he missed. The certificate says plainly what it is: an assessment we set and marked on our own site, valid for that site, and NOT a CITB or ECS Health, Safety and Environment test and not a competence card. Nobody should be able to wave it at a gate as though it were one.
New Card details captured at induction can now be pulled onto the profiles in one go
On the Workers page there is a Backfill from inductions button. It reads every full induction record on the site and fills in the EMPTY fields on the matching profile: card scheme, number and expiry, the card photographs, the tickets line, and the mobile, company or role if the profile is missing them. It never writes over something already there, and each profile records which induction record supplied the detail. Nothing is written until you have seen it: every proposed change is listed first, an exact name match comes pre-ticked, and a name that only matches on spelling is left unticked for you to agree. Run on Uckfield it filled in 29 card numbers, 29 expiry dates and 20 sets of card photographs across 34 people.
New The app now spots two different people who have ended up on one profile
Profiles are created automatically from whatever names appear on the registers, and close spellings are matched together so one man does not turn into three. That has a downside: two real people with similar names can end up sharing a profile. It had already happened on Uckfield, where two steel fixers with the same surname, different mobiles and inductions a day apart were filed as one man. A profile like that now opens with a red panel naming both people and saying why it thinks they are two, with a button to give the second one his own profile. Until you split them, the backfill will not write a card or a ticket onto that profile at all, because the one thing worse than a blank profile is one man’s card number sitting under another man’s name.
Improved Eight colours on the markup pad, and a tidier toolbar
The markup pad now gives you eight colours instead of three — AIM orange, red, yellow, green, blue, magenta, white and black — so a mark shows up whatever the ground looks like, and the service colours are there when you are pointing at a duct. The tools and the colours now sit on their own rows with everything the same size, instead of wrapping around each other on a phone.
New Mark up a photo on the job as well as on the Photos page
You can now draw on a photo in two more places. On the form as you take it — tap the pencil on any photo you have just added — and on a saved record, by tapping one of its photos. Either way the marked-up copy is added as a NEW photo beside the original, which is never changed, and it is labelled ‘marked up’ so nobody takes a drawn-on copy for the shot. The office can now open a snag or a defect that came in from site, draw on the photo and send it on without going near the form.
New Draw on a site photo to show exactly what you mean
Tap any photo on the Photos page and you can now mark it up — pen, ruler, arrow and box, in orange, red or white. The ruler snaps to straight, so a kerb line or a trench edge comes out straight rather than nearly straight. Saving makes a NEW photo alongside the original, which is never touched, so the unmarked shot is always there. Marked-up copies are deliberately kept out of the AI safety review and the pit ground read — those only ever look at real photographs.
Fixed The photos on a saved record are now on the record
Open any saved permit, inspection, snag, defect, diary note or trial pit and the photos that were taken with it are now shown on the record itself, under the details — tap one to see it full screen. They were always being saved and they always reached the reports, but until now the only way to look at them again in the app was to reopen the record as if you were editing it. Photos still waiting to upload (a pit dug with no signal) show from the phone as soon as they are on it.
Fixed When the AI will not work, the app now tells you it is not your fault
Every AI mark on this app — the briefings, permits, inspections, diary, pit photos, COSHH, the lot — used to give you the same sort of message when it failed: try again, or try a clearer photo. That is fine when the photo really is blurry. It is no use at all when the fault is at our end, which is what happened on 11 September: the AI account had simply run out of credit, and the message still pointed at the paperwork. Somebody can lose half an hour re-taking photographs that were perfectly good. Now, when the problem is ours — out of credit, the key needs renewing, the service is busy or down — an amber bar comes across the top of the screen saying so in plain words, and telling you there is nothing wrong with what you sent and to let the office know. Tap the × to put it away. Everything else on the app carries on working as normal: you can still write the record yourself, and nothing you have already entered is lost.
New Supervisor pages can now be opened on the site tablet with a PIN
The office pages (CDM & planning, Diary, Reports, Client update and the rest) used to just vanish from More on any device that had not done a supervisor sign-in — which meant the site tablet could not sign off temporary works or write the diary. In Settings there is now a Site PIN. Set one and those pages come back into the More menu on every device, marked with a small PIN badge; tapping one asks for the PIN and unlocks them for 20 minutes in that tab. Hand the tablet back and tap “Lock supervisor pages”, or just close it — it re-locks itself. Settings, Workers, Labour and Projects are deliberately NOT covered: they still need a proper supervisor sign-in, because those are the pages that hold the PIN, the mobiles and the day rates. Leave the PIN blank to go back to how it was.
New A subcontractor's supervisor can now sign off his own temporary works
A temporary works item now carries a signature for the firm that actually built it, not just for our own people. There are two new boxes on the record — who erected it, and the name of their supervisor or foreman — and a new signature line above the TWC's: “Erected as designed — contractor's supervisor”. What he is signing is written out above the button, so he is confirming the thing is built to the checked design and is fit to be loaded, not just leaving a squiggle. The TWC's line now says in plain words that signing it is the permit to load. If the supervisor is not standing next to you, tap “Text it to them to sign”, pick the signature and pick him off the workers list — he gets a text with a link that opens the record on his own phone with his declaration and the signing pad already up. His name and the time are stamped on the record, and the signatures come through on the Word and PDF copies.
Fixed The AI mark now shows it is working instead of looking dead
Tapping the AI mark on a briefing, permit, inspection or any other register looked like it had done nothing. It had not failed — a full write-up takes the best part of a minute, and the app was dimming the wrong button while it worked (the light/dark switch beside it, not the AI mark you actually pressed), so there was no sign anything was happening. The AI mark itself now dims and pulses while it writes, will not fire twice if you tap it again, and a message comes up straight away telling you it can take up to a minute. If it ever genuinely does hang, it now stops itself and says so rather than sitting there for ever.
Fixed Filling a gap now saves the two days you typed as well
When you fill a gap between two known days you type what the work was on the start day and on the end day. If either of those days was not already written up in the diary, your words for it were only ever used to steer the AI and were then lost — you got the days in between saved and nothing for the two ends. Those days now come through to the review screen with the days in between, sitting at the top and the bottom of the list, marked as your words and not AI written, and they save with the rest. What you typed is stored exactly as you typed it: the AI does not rewrite it, and the labour and plant figures come off what was actually logged on site that day. A start or end day that already has a diary entry is left alone as before — nothing gets overwritten.
Improved The diary AI now writes the day up properly, in plain words
Tapping the AI mark on a diary day used to hand your own note straight back, near enough word for word. It now writes the day up as a proper full shift — setting up and checking the area first thing, the work in the order it was done, the checking as it went, and tidying and making safe at the end — at around 150 to 200 words instead of two lines. It is written the way you would explain it to somebody who was not there, with any trade term spelled out in ordinary words the first time it appears. It still invents nothing: no quantities, plant, deliveries or people that were not in your note, and your own spelling of any product or place name is left exactly as you wrote it. The same applies to the days it drafts in between two known days.
New The diary tells you what the day still needs
Save a diary entry and the app reads the day back against what is already logged on the job, then lists what that day may still need — a permit that ought to be open for the work you described, a health & safety record it calls for, or something to get in writing under the contract (a verbal instruction confirmed, the client put on notice of a delay). They are suggestions only: nothing is opened or recorded for you, each one just takes you to the page that does it, and you tick them off as they are dealt with. A quiet, well-recorded day comes back with nothing.
Improved Opening the diary no longer starts anything
The diary now opens as the list of days and nothing else — no AI draft starts, no amber banner asks you to run one. If days are missing, the count sits on the button (“Draft 3 missed days”) so you can see the gap without being prompted, and nothing runs until you tap it.
New Send site photos out by email or text, straight off the grid
The Photos page can now send photos to whoever needs them, the same way Drawings and RAMS already do. Tap Select, tick the photos, and a Share button sits beside Delete. Pick email, text, or both. Tick who gets them from the site directory — the crew off the Workers register with their mobiles, the client, PC and engineers off Contacts with their emails — or type an address or a number, which is then remembered. By email they arrive as a proper branded picture email: the photos laid out two-up with their caption, category and date, and attached at full size as well, so the ones whose mail app blocks images can still open them. Up to five attach; anything past that is still in the email as a picture and the app tells you rather than quietly dropping it. By text they go as a link that opens the Photos page showing exactly the photos you sent and nothing else, with a Show all photos button to get back to the full grid — which is what you want when you are sending three photos of one problem to a foreman who does not need the other ninety. A photo still uploading cannot be sent yet and the app says so rather than sending a dead link. Preview shows the exact email and the exact text before anything goes, and you are copied in for the record.
Improved Send a drawing by text as well as email, straight to the crew
The Share button on Drawings and RAMS (supervisors) now asks how it should go — email, text, or both. Text is the new one: tick the drawing, tick who needs it, and it goes as a text with a link. That matters for the guys on site, who will open a text on the way to the dig and never open an email. Picking who gets it is also two taps now instead of typing an address: under Send to there is a From the site directory list holding everyone the job already knows — the crew off the Workers register with their mobiles, and the client, PC and engineers off the Contacts directory with their emails. Tick a name and the app uses whatever it holds for them, the email or the mobile or both, depending on how you said to send it. Anyone outside the job can still be added by hand, and a mobile you type once is remembered the same way an email address is. A text cannot carry an attachment, so it carries a link instead: one drawing on a short link goes straight to the file, and anything longer becomes a link back into the Drawings page with that drawing already searched for — which has a quiet advantage, because the reader opens whatever revision is current on the day they tap it rather than a PDF that went stale in their inbox. Preview shows you the exact text before it sends, word for word, next to the email preview. Email is unchanged: branded, from cdm@aim-ltd.uk, drawings attached as PDF, and you copied in for the record.
New Get it in writing — ask for a written instruction, or confirm a verbal one
A new Instructions page (More → Site) for the moment somebody tells you to do something and you want it in writing before you touch it. Say in your own words what you have been asked to do, who asked you, when and where, tap what is worrying you (it might be structural, buried services, not in our scope, no permit or RAMS covers it, could damage something existing, not my trade) and add a photo. Tap “Write it up for me” and the app turns it into a proper, calm, professional instruction record — what has been instructed, why written authority is being sought, the specific points the other side is being asked to confirm by signing, anything we need answered first, and the cost and programme position. You read it, change anything you like, rewrite it if you want it shorter or firmer, then pick who signs it from the site directory. They get a branded email AND a text, both carrying the same link to a sign-off page where they read it and sign with their finger, or decline and say why. The moment they sign it lands on every phone on the job, and the whole thing exports to Word or PDF as a controlled document with their signature on it. It writes nothing until you tap, sends nothing until you have previewed it, and never invents a dimension, a drawing number or a contract clause you did not give it. Every operative can raise one — that is the point of it.
New The client portal now shows site photos as a proper showcase
The client's view of the site photos has gone from a flat grid of small squares to a full-width photo showcase: a large slideshow that moves through the shared photos on its own with a gentle slow zoom, each photo carrying its caption and date, with arrows to step through and a strip of small thumbnails underneath to jump straight to any photo. Tapping any photo opens it full screen — swipe or use the arrows to move between them, tap the cross or anywhere outside to close. Works on the phone exactly as it does on a laptop, respects the viewer's reduced-motion setting, and every portal already published gets the new look the next time the client opens their link — no re-publish needed.
Improved Client portal photos: newest first, and add photos right there
The photo picker on the Client portal page now shows the job's photos newest first (it previously showed an arbitrary selection, so your latest site photos could be missing from the list entirely — same fix applied to the documents list). There is also a new 'Add photos' button on that card: snap or pick photos without leaving the page — they file into the site photo log exactly as if added on the Photos page (AI names and categorises each one, and the full image goes safely to the cloud), and they arrive pre-ticked to share with the client, so add, publish, done. Ticking 'Select all' no longer loses anything you had typed in the update boxes above.
New Edit the client portal's news ticker yourself
The scrolling site-news line on the client portal is now fully in your hands. On the Client portal page, the 'Site news ticker' section under the Latest update shows each ticker line in its own editable box — change the wording, remove a line with the x, or tap 'Add a line' to write your own from scratch. There is also a new 'Draft ticker from this update' button: type (or paste) your progress update in the headline and body boxes and it turns exactly what you wrote into 3-6 short ticker headlines — it only ever uses facts from your own text, and it never touches the update itself. The existing 'Draft from diary + updates' button still fills everything from the site's own records as before. Tap 'Save ticker' when you are happy, then Publish to put it live for the client.
Fixed 'Phone storage full' could come back if a photo never finished uploading
The red 'Phone storage full' warning could reappear on a job where one or more photos never completed their automatic upload to the cloud — usually because the phone that took them lost signal and never got the chance to finish. Those photos kept a heavy copy on every phone on the job, with no way for the app to clear it. Fixed: the next phone that opens the app now spots any photo stuck like that and finishes the upload for it, using the copy it already holds. Once that lands, the space frees itself on every device on the job automatically. Nothing for you to do, and no photos are lost — the grid, the weekly report and the client portal show them exactly as before.
Improved The diary no longer starts drafting by itself
Opening the Site Diary with missed days no longer kicks off an AI draft on its own — the amber banner now just tells you which days are missing and waits for you. Draft them when you choose: 'Fill between 2 days' is now the lead button (pick the two days you know and the AI fills the working days between them), with 'Draft missed entries' beside it if you want every missed day drafted from the logged site data in one go. Nothing else has changed — every draft still opens as a preview with a tick per day, and nothing is saved until you tick and save it.
New Charge a director's time day by day
On the Labour tracker, directors' rows now carry a small badge on each day — 'director · charged' in green, or 'director · not charged' in grey. Tap the badge to flip just that day in or out of the labour totals, so a day Steven spent working on the tools can be charged while a day he only called in to check the job is left out. The choice is saved on that day's entry itself, so every device sees the same thing and the downloaded Labour Valuation matches the screen — a part-charged director shows in the 'Excludes directors' note with how many days were left out. Days you haven't touched keep following the existing Director costs toggle exactly as before, and the same choice is also available as a tick box when you open the day's entry.
New Move the programme by dragging the bars, and print it properly
On the Programme page, supervisors now get an Edit programme button. It opens the live Gantt with the bars unlocked: drag a bar sideways to start that job later or earlier, or drag the small handle on a bar's right-hand end to make the job take longer or shorter. Everything that follows moves with it automatically — you are not dragging one bar in isolation, the whole chain re-plans the way it actually would on site — and as you drag, a label follows your finger showing the new dates and what it has just done to your buffer to the fixed 21/10 energisation. That now includes the back end of the job — the steel erection, the cladding and the fit-out — so a crane slip or a UKPN hold shows in your buffer straight away instead of being frozen. Nothing can be pulled in front of the gate it waits on (steel delivery, cured substructure, building weathertight), and the only bar you cannot drag is the concrete cure, because that IS the float gap and it sizes itself. Hover anywhere on the chart and the week column under your finger lights up with the date on it, so you can read what a bar lines up with without counting columns. Nothing changes for anybody else until you press Save as live programme: then it becomes the live programme, it stays after you close the app or refresh the page, everyone including the client view sees it, and it gets a new revision letter and a log of what changed and who changed it. There is also an Export PDF button on the programme itself — it lays the job out across as many A4 landscape sheets as it needs at a size you can actually read, rather than squashing the whole thing onto one page: a front sheet with the key dates and the buffer, then the Gantt split into blocks of weeks with the activity names repeated on every sheet, then the day-by-day plan and the plant list for every task. Good for the wall, the file, or sending to the client.
New Simple sites (trial pits / GI) get a stripped-back home and a plain-English Schedule
Jobs set up as ground investigation — trial pits, hand pits, slit trenches — now open on a lean home built for a pit crew, not the full civils site. Instead of the whole menu you get eight big tiles: Schedule, Drawings, Log a trial pit, Photos, Sign on, Permit to dig, POWRA and Report a problem — everything else is still there under More if you want it. The star is the new Schedule page. It shows the job's pits as plain-English cards a crew can read at a glance — 'TP01, north verge by the gate: dig about 2m by 2m, down to 1.2m, find water and gas' — and tracks progress live: a pit ticks green the moment it's logged on site, and the home screen shows how many of the pits are done (2 of 6). Setting it up is one paste: on the Schedule page (supervisors) drop in the client's GI schedule and the AI reads it into pit cards for you to check. Normal civils jobs are completely unchanged.
New Pre-pour inspection — a guided, drawing-aware concrete check
There is a new Pre-pour page (More menu, Safety & assurance). Tell it what you are pouring — pick the element (blinding, strip or trench-fill, pad or pile cap, ground-bearing or suspended slab, raft, wall or column, kicker, beam, drainage surround, kerb or road) and it lays out the right hold-point checklist for that pour, so even someone who has never run a pre-pour can carry out a proper one or hand it to a foreman. Every pour gets the full standard check — setting-out, formation, formwork, reinforcement and cover to every face, cast-in items, the concrete spec, cube sampling, weather, curing and wash-out — plus the checks that only matter for that element. Then tap the AI mark: it reads the element together with the job's own issued drawings, the concrete RAMS and the formwork on the temporary-works register, and writes the extra pour-specific hold points a good engineer would call for — the cover off this drawing, the starter bars, the water-bar at that joint — and fills in the spec, the placement method, the hot or cold-weather precautions and a curing plan. You can also upload the actual drawing or spec sheet and it reads the answers straight off it. It never ticks a check for you and never signs the pour off — the tick-list, the cleared-to-pour verdict and who authorised it stay in your hands, as they must. When it is done you get a branded Word or PDF pre-pour record for the file, and the register shows every pour as Cleared, Conditional or Not cleared at a glance. NB the AI only fills the spec and cover where it can actually read them off your drawing or the job context — where it cannot, it says (confirm from drawing) rather than guess, because a wrong cover is worse than a blank.
New M&E drawings added — Uckfield
The internal M&E building-services drawings for the Uckfield switch house are now on the Drawings page: LV single line diagram, general power layout, lighting layout, lighting control, containment and ventilation — plus the M&E building-services specification. Look under the new 'M&E — building services' heading.
New Email drawings and RAMS straight from the app
The Drawings and RAMS pages (supervisors) now have a 'Share by email' button. Tick one or several, type in whoever needs them — an engineer, a subbie, the client — add a short note, and send. They arrive as a branded email from cdm@aim-ltd.uk, and you are copied in for the record (plus Kevin, and eco on ECO jobs). Drawings go as PDF attachments; RAMS packs go as a tap-through link to the live pack. Preview exactly what they will get before it goes, and your recent recipients are remembered so it is two taps next time.
New Subcontractor daily sheet — quick per-trade update, and text a sub to send you one
There is a new Subcontractor daily sheet (More menu, People). A sub picks their trade — formwork, steel fixing, groundworks, scaffold, M&E — and gets a fast chip-style form tailored to it: what they got done, what is next, and the big one, what they need from AIM, plus the trade asks that actually matter (formwork gives you the concrete date, quantity, mix and slump; steel gives you the rebar delivery date and tonnage; groundworks gives you muck-away and imports; and so on). On your side it is the site manager view: a Request an update button texts a chosen person a link to their form — the link sits on its own line so it hyperlinks in the text and does not get buried — and every update that comes in lands in a feed with what they need from you pulled to the top as your action list, each with a Mark sorted button. The texts go out through the same gateway as the rest of the app.
New Worker profiles now take notes and a competence card
Open anyone on the Workers page and you can now add a free-text Note to their profile (tickets held, who they work under, restrictions, PPE sizes — whatever is worth keeping) and add their CSCS, CPCS or NPORS card after the fact, not just at induction. Add one or more card photos (from the camera or straight from your phone's gallery) and the same 'Read card with AI' button pulls out the scheme, number and expiry for you to check, then files the photos against the profile. A green Card badge shows on the list once a card is on file (red if it has expired), and a Note badge shows where there's a note. Handy for anyone who signed on before this, or who was added without their card. There is also a new Add a worker button at the top of the page, so you can put someone on by hand (name, mobile, company, role) without waiting for them to appear from a sign-on or induction, and it drops you straight onto their profile to add the note and card.
New Signing on is now one tap, no signature, no photo
The Sign-on page now leads with your whole crew as big name tiles. Find your name, tap it, answer one question (have you been inducted and briefed on today's RAMS and permits) and you are signed on. No typing, no photo, no signing your name every morning. Tap your green tile again when you leave and you are signed off, which keeps the fire muster and the head-count honest. Every tap writes straight into the sign-on register exactly as before, so the Labour tracker still picks the day up automatically with your start time, and your sign-off gives it your finish time too. Anyone whose name is not on the list yet (a brand new face, or a visitor) can still use 'My name isn't here' to sign on the full way with a photo and a signature. The crew tiles are built from everyone the site already knows, so they fill in on their own as people get inducted.
New Site induction: add card photos from your phone, not just the camera
When the induction asks for your CSCS, CPCS or NPORS card you can now add more than one photo, and you can pick photos already saved on your phone instead of being forced to take a live one on the spot. Add the front and the back (or a couple of goes at a blurry one) and the 'Read card with AI' button reads across all of them together to pull out the scheme, number and expiry for you to check. Each photo shows as a small thumbnail you can remove if you grabbed the wrong one, and every one is filed against your induction record.
New The Labour valuation download is now a proper week-by-week valuation
The Labour valuation you download from the tracker's Export button has been rebuilt to match the one on the Deepy job. Instead of one long list of every sign-on, it now opens on a branded cover with the period and the grand total, then lays the labour out the way you'd actually value it: split by company, and within each company a table per week (week commencing Monday) with a column for each day Monday to Sunday and a Total down the side, a name on every row and a Week subtotal line under each table. Each company carries its own running total and, where there's more than one company in the period, a grand total across the lot at the end. It reads straight off what's on your screen — the period you've picked, the company tab, and every toggle (overtime, subs, accommodation, weekend uplift, FAW) — so the paper always matches the figures on the tracker. Weekend days show the 1.5× uplift already built in, with a note saying so. Directors you've dropped with the Director costs toggle are left out of the priced tables and named in an 'Excludes directors' line, exactly as before. The Word and PDF buttons both give you the new format; the plain 'Attendance only, no money' export is unchanged.
Fix You can close a permit again — and it is now a proper close-out
Closing a permit on a phone had quietly stopped working. The buttons on a permit card sat in one row that could not wrap, so on a phone screen the row ran off the right-hand edge and the Close button — always the last one — was off the screen entirely. There was no way to reach it. Open the permit instead and the only thing marked 'Close' was the button that shuts the box you are looking at, so tapping it closed the window and left the permit wide open. That is now fixed twice over. The buttons on every register card wrap onto their own row under the title, so nothing runs off the edge whatever size your phone is. And an open permit now has its own CLOSE OUT section when you open it, with a plain-English line about what closing actually means — work finished, area left safe, permit handed back — and a single 'Close this permit' button that asks you to confirm first. Closing now records WHO closed it and WHEN against the permit, so the register shows a named hand-back rather than a permit that just went quiet, and it still offers to send the closed permit to the principal contractor straight after. The button that shuts the window is now labelled 'Done', so there is only one 'Close' on the screen and it does what it says.
Fix Permits no longer dump a wall of code over the screen
Opening a permit filled most of the page with hundreds of lines of gibberish starting iVBORw0KGgo — that was the signature image itself being printed out as text instead of shown as a picture. The signatures still show at the top as signatures; the code behind them is now hidden, on permits and on every other record. Timestamps read 21/07/2026 17:40 rather than 2026-07-21T17:40:22.786Z while we were in there.
New Send a separate update to the electricity network operator
The Client update page now asks who the update is for before you write it — the client, or the electricity network operator (UKPN on Uckfield). Pick the operator and three things change. The news band swaps to what they actually police: excavations open under permit and where they are, the next milestone, how many HV-authorised people are on the competence register, the latest inspection result and the safety record. Gone are waste, COSHH, toolbox talks and inductions — general compliance, not their interface — and nothing commercial ever appears. The 'Help me write it' button changes tone with it: measured and factual for the operator rather than warm and upbeat, because an asset owner is not a customer. And the Send-to list only offers contacts that actually belong to the operator, so a stray tap cannot send their update to the developer or a subcontractor. Everything in the band is read from the site's own registers — where the app does not hold a fact, the line is left out rather than fudged. NB it never claims how close a dig is to their apparatus, because the app does not record that; it quotes the location off the permit and leaves the judgement to them.
New Client updates now carry a site news band
The progress bulletin you email the client now has a news band under the headline, in the same style as the ticker the client already sees on their portal — a brand-coloured strip with AIM SITE NEWS on the left and the site's live headline facts across it: the next milestone, permits in force, the latest inspection result, the clean RIDDOR record, toolbox talks, inductions and waste transfers. Nothing is typed in — it reads the site's own registers each time you compose an update, so it cannot go stale or say something the records do not. It only shows the client-safe facts, the same set the portal shows: no snags, no labour, no expenses, no accident detail beyond a clean record. It flips to ECO green on an ECO job. NB it does not scroll in the email the way the portal one does, and that is deliberate — Outlook and Gmail strip the animation out, so a scrolling version would sit frozen half way round for a good number of your clients.
New Photos, the roll call and the activity log now sort too
Photos were coming out in the order they happened to upload; they now sort on the date the photo belongs to, newest first, with a 'Latest first' button beside the Select button that flips to oldest first. The activity log and today's roll call have the same button. On the roll call it orders by the TIME each person signed on, so you can read the list in arrival order for a muster. The labour tracker and expenses already had their own Newest/Oldest buttons and are unchanged. NB the activity log is sortable but never editable — it is the audit trail, and an audit trail you can edit is not an audit trail.
New Edit a previous diary entry in full
Open any past day from the diary list and there is now an Edit button on it. It opens the full entry with everything already filled in — date, weather, labour, plant, key activities, delays, incidents and notes — and every one of them can be changed, including the date, so a day written up against the wrong date can be moved to the right one. The change is saved onto the same entry and logged in the Activity log, the same as any other change to a controlled record: editable, but never silently. Starting a brand new entry now also clears the form properly, so last entry's text can't be left sitting in the boxes.
New Every register and the diary now sort by date — newest at the top
Lists were coming out in the order records happened to be created, not the order the work happened. The site diary was the worst of it: because a day written up late (a catch-up or a gap fill) is created after the days around it, the Uckfield diary was reading 9th, 13th, 10th, 18th, 17th, 14th, 15th, 16th July. Every register and the diary now sort on the date the record APPLIES to — the day you put on it, not the day it was typed — with the most recent at the top. A 'Latest first' button next to Compact flips it to 'Earliest first' for reading a job forwards from the start, and it remembers your choice per register on that phone. A record with no date on it sits at the bottom either way rather than jumping to the top.
New Pick a name instead of typing it when you sign
When you sign a record on the glass, the name box now suggests people already known to this site — the crew register, everyone inducted, anyone who has signed on, and the subcontractors. Tap the box and the list drops down straight away, so you can pick a name without typing a letter; start typing and it narrows. Anyone signed on TODAY sorts to the top with an 'On site' tag, and each name shows their company and trade so you can tell two Odagius apart. The same picker is now on the sign-on page, where the old suggestion list was invisible on iPhones and Macs and never had anybody in it. NB picking a name only sets who DREW the signature — if you tap 'Sign as [name]' to use a signature held on file, the record still records the owner of that signature, never the name in the box.
New Defects now show as red or amber items with the fix, and you can delete a record
Where an inspection has defects, they no longer sit in one block of text. Each matter is now its own item you can tap open, colour-coded by what it actually is: RED 'Act now' for the things that hurt people — face collapse, falls into the dig, buried services, atmosphere, water, undermining, no way out, plant too close to the edge — and AMBER 'Action' for the things to put right that are not themselves life-threatening, like welfare, housekeeping, COSHH storage, signage and missing paperwork. Open an item and you get what puts it right, in the order you should try it, with the regulation it comes from. The wording the inspector actually typed is kept word for word above the advice, and the app never adds a finding of its own. It all works with no signal, so it reads the same in a field as it does in the office. You can also now DELETE a past inspection — it asks first and names the record, the deletion is logged in Activity, and it stays deleted on everyone's phone.
New Re-inspect the same pit without retyping it
Every inspection now has a Re-inspect button. Tap it on yesterday's excavation report and you get a fresh record for the same pit, dated today, with the details that don't change already filled in — what you're inspecting, the location, the permit it covers, the depth, the support and the ground conditions. What you found is deliberately left blank: the occasion, the weather, the tick-list, any defects, the photo and the outcome all start empty, and the record is unsigned. That is on purpose. An excavation report is your statement of what you confirmed on the day (CDM 2015 reg 22), so carrying yesterday's ticks onto today's record would make it a false one. This saves the typing, not the inspecting. Same button works for scaffold checks and the daily walkround.
New Every controlled record now carries a date and real signatures
Lift plans, inspections, patrols, temporary works, plant, snags, risks and the rest now have a Date of record field of their own — separate from when it was typed. It defaults to today, and a supervisor can backdate it when a record is written up after the event; the change is logged in Activity like any other edit, and the date now prints on the document instead of the day you happened to export it. Every one of those records can also be SIGNED in the app against the roles it prints (Appointed Person, Inspected by, TWC, and so on) — tap Sign on the record. Steven's signature is held in the app, so it goes on with one tap, no drawing; anyone else draws once in Settings > My signature and it's one tap for them from then on, or hands the phone over to sign on the glass. Signatures stay on the record and embed in the Word and PDF exports for good.
New Words explained — a glossary that learns from your documents
A new Words explained page (More → Job pack) — plain-English meanings of the site terms used across the app, from CDM, RAMS and POWRA to kicker, waterstop and blinding, with a search box to find a word fast. It also keeps itself up to date: when the AI reads a document on File anything it proposes any new term it spots, and a supervisor can tap “Scan the app for new words” to pull terms out of the recent diary, RAMS, COSHH and permits. New terms wait in a review list for a supervisor to Approve or Dismiss — nothing reaches the crew until it's approved — and approved ones drop into an “Added on site” group. The AI only defines genuine site terms it actually finds; a supervisor checks every one before it shows.
New Daily briefing (start-of-day brief to the gang)
A new Daily briefing page (More → Safety & assurance) for the start-of-day brief. Tap “Draft today's briefing” and the app writes it from the site's own live data — today's likely works from the recent diary and the open permits, the hazards and controls pulled from your RAMS, risk register and temporary works, plus permits in force, PPE and an emergency reminder. Review it, edit anything, and save; export to Word or PDF and it files with the records. It only builds the brief from what's actually logged — it won't invent a hazard or a job that isn't there. Supervisors only; a fresh brief is offered automatically when you open the page each day.
Improved Tick off HSE review items as dealt with
Every red or amber item on an HSE review — actions, missing permits, observations — now has a Done button. Tick it once you've sorted it and it greys out instead of hanging there as a red flag; the review's overall status recalculates from what's still open, so clearing the last serious item drops the panel out of STOP and shows 'ALL DEALT WITH' with a count. Tap Undo to bring one back. Ticks are saved on the day's review. Ticking records that you've dealt with it — it doesn't verify the fix, so the check on site is still yours.
Improved Missed diary days catch themselves up
If you've missed a day or two on the Site Diary, the app now drafts those days for you automatically when you open the diary — grounded on the entries either side and the day's logged site data (sign-ons, permits, deliveries, snags). It opens as a preview with a tick next to each day: read them, edit anything, untick any you don't want, and tap Save. Nothing is ever saved without you ticking it, and a saved catch-up day reads as a normal diary entry. The amber “missed days” banner is still there if you'd rather draft them by hand. Supervisors only.
Fixed No more “Phone storage full” on the Photos page
Adding a lot of site photos could eventually fill the phone's storage and throw a red “Phone storage full” warning that blocked saving. Fixed: once a photo has safely uploaded to the cloud (which happens automatically), the app no longer keeps a second heavy copy of it in the phone's own memory — the picture still shows in the grid, the weekly report and the client portal exactly as before, it's just no longer double-stored. The phone now frees that space by itself, and any device already stuck clears itself the next time it opens the app. Nothing for you to do, and no photos are lost.
New Add photos straight into the daily diary
The daily diary now has a photo field — snap or add photos of the day's works while you write the entry. They file straight into the site photo log (and the Drive job folder) exactly as if you'd added them on the Photos page: the AI names and categorises each one and checks it for visible hazards. Saving the diary then runs one HSE review of the whole day — your entry plus the photos together — so the advice reflects both what you wrote and what the camera saw.
New Photos now flag visible hazards
When the AI reads your site photos it now also checks each one for a visible safety hazard — spoil piled at a trench edge, a missing guardrail, an unsecured ladder, missing PPE, plant tight to people. A flagged photo gets a warning triangle in the corner of the grid (red = serious, amber = needs sorting); tap the triangle to read what it saw and raise it as a snag in one tap. It only flags what it can actually see in the photo — it never guesses — so treat it as a second pair of eyes, and check the spot on site.
New HSE review of your photos & diary
When you add site photos or save a diary entry, an AI safety review now reads what's on site against what's been logged and coaches you to keep standards high, so far as is reasonably practicable. It gives a bottom line, prioritised actions (red = stop, amber = sort today), and checks the permits and records that should be in place for the work — flagging, for example, an excavation photo with no open Permit to Dig. It's grounded in the relevant UK HSE guidance for the work in front of it — excavations, work at height, electrical/solar, plant and lifting, occupational health — so it uses the right figures and can point to the guidance (HSG47, CDM 2015 reg 22 and the like). It only flags what it can actually see or what's logged; it never invents a hazard, and it's advisory support, not a substitute for your own eyes on site or the RAMS. It runs automatically after a photo batch and on saving the diary, or tap 'Run HSE review of today' any time. From a review you can raise a snag or draft a toolbox talk in one tap, and a serious (red) finding emails Steven. On the Site Diary and Photos pages (supervisors).
Improved Take someone off subsistence for one day
On the Labour tracker (supervisors), if you take a man for dinner you can drop his £25 subsistence for that day only. Tap his row for the day, and under his rates there's now a 'Subsistence this day' tick — untick it and the £25 comes off that day's cost. His normal subsistence still applies to every other day automatically, the way it always has since he started. Days you've covered show a green 'dinner — no subs' tag so you can see them at a glance.
New Fill a diary gap between two days
On the Site Diary (supervisors), tap 'Fill a gap between two known days'. Pick the two days you DO know — the start and end of the gap — and jot what the work was at each. The AI drafts believable entries for the working days in between as one natural progression, using any logged site data, and never inventing labour, deliveries or incidents that aren't recorded. Review and untick any before saving. Also on the 'diary days missed' banner as 'Fill between 2 days'.
New Snap your CSCS card at induction
The site induction now captures your competence card properly. Photograph the front of your CSCS / CPCS / NPORS card and tap 'Read card with AI' — it fills in the card type, number and expiry for you to check (it flags a card that's out of date). Add the back and any other documents too — insurance, SSSTS/SMSTS, plant tickets — handy for subcontractors. Do it before you arrive by opening the induction link on your own phone. Everything files against your induction record with the card image attached.
Improved Search the drawings + faster More menu
The Drawings page now has a search box — type a drawing number, title or a word like 'foundation' or 'cable' and the list filters instantly. And when you open the More menu, the cursor is already in the search box ready to type — just start typing the page you want.
New Temporary Works register (AI-assisted)
A BS 5975 Temporary Works register (More → CDM & planning). Log every temporary-works item — trench support, working platforms, propping / needling, formwork / falsework, hoardings, designed scaffold, cofferdams, part-built stability — and run the whole control cycle: design brief → design → check → Permit to Load → in-use inspection → Permit to Strike. Tap the AI mark and it suggests the design-check category (Cat 0-3), gives a GREEN / AMBER / RED gate on whether an independent or chartered checker is needed, drafts the design brief, and ticks the SFAIRP controls and Permit-to-Load gate items that apply — always review and adjust the ticks before you rely on them. It never invents a depth, load or ground fact, and always says to verify. Exports as a tier-1 controlled document.
Improved Cleaner PDF & Word layout
Every document export (CPP, permits, weekly report, all registers) now keeps each section together on the page — a heading is never stranded at the bottom of a page away from its content; if a section won't fit, the whole thing moves to the next page. Section text now also reads as proper spaced paragraphs instead of one dense block, with more room around headings and in tables, so long plans are far easier to read. The AIM brand font (Ubuntu) is now built into every export, so PDFs and Word documents always look on-brand — even offline or on a PC that doesn't have the font installed.
Improved CPP — Regenerate, Revise & Delete, and fuller plans
The Construction Phase Plan page now has clear Regenerate, Revise and Delete buttons on every plan (before, editing and deleting were tucked away). Regenerate now drafts the plan in three passes instead of one, so every section comes back full and professional instead of running out and leaving blanks — the finished plan matches the gold-standard sample (gradient cover, pill headings, all 30 sections). Deleting a plan asks you to confirm first.
New File anything (AI intake)
Drop ANY site paperwork — one or many photos/PDFs — on the new File anything page (More → Records & reports). Each document is read, sorted to the right register (waste, deliveries, expenses, drawings or docs), checked with you, then filed with the original attached. You can redirect any document before it saves.
New Email your paperwork in
Forward any email with documents attached to cdm@aim-ltd.uk with the project name in the subject (e.g. 'uckfield'). Within about 10 minutes the attachments are filed to the right registers — signature images ignored — and you get a reply confirming what went where. Receipts also go on to Dext.
New Activity log
Everything that happens on the site — every record added, updated or removed, every setting changed — in one searchable feed (More → Records & reports → Activity log), with a Word/PDF export for the audit trail.
New Local emergency info (AI)
On the CPP page, tap 'Local emergency info (AI)' — from the site address it suggests the nearest 24-hr A&E, the electricity DNO, water company, nearest police and fire stations and the council. You tick what to keep; it fills the CPP. Always verify before relying on it.
New Bulk waste transfer notes
On the Waste page: photograph or drop WTNs and consignment notes — one or many. Each is read, checked for duplicates, then filed with the note attached.
New Bulk delivery notes
Same on the Deliveries page: delivery and advice notes are read and filed as Received, with duplicate and already-booked checks.
New Labour tracker
Supervisor-only commercial lens over the sign-on register: day rates, overtime, weekend uplift, subsistence and accommodation — with valuation and attendance exports. (More → Setup.)
New Expenses
Snap a receipt and the details fill themselves (including VAT). Claims, card register and batch upload included; every receipt with a photo forwards to Dext automatically.
Improved Record documents
Every safety-register export (inspections, POWRA, accidents, near misses, patrols and more) now carries the full cover, status chip and pill styling that permits get — and records show a coloured status ribbon in the app.
New Bulk drawing upload
Upload up to 20 drawings at once — the title blocks are read for you, newer revisions supersede the ones on file, and you confirm everything on one tick-list.
Improved Security & backups
Nightly automatic backups of all site data, tighter database rules (records can no longer be deleted anonymously), and hardened cloud functions.
